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Account Assignment

The Account Assignment screen is where you assign general ledger accounts imported from QuickBooks to the indirect pools and bases that you set up in the Pool Setup Wizard. The combination of the Account Assignment screen and the Pool Setup Wizard allows you to create thousands of different configurations to customize your indirect rate structure.

In fact, with the ability to set up 10 fringe pools, 10 overhead pools, 10 value-added pools, and 10 service center pools, you can set up 10,000 different pool structures. Let us know if you need more.

COST TYPES

Across the top column headings you will see the Cost Types. Each column contains check boxes that you will check to assign a QuickBooks general ledger account to an indirect pool or base. The Cost Types are automatically created in the Pool Setup Wizard when you set up a new indirect pool.

Direct Labor and Direct Non-Labor - Used to generate reports. Select this Cost Type for any general ledger accounts that are used foe direct labor or direct non-labor costs. Direct Labor and Direct Non-Labor Cost Types are set up by default.
Fringe Expense Pool and Fringe Base - Used to assign general ledger accounts to fringe pools and bases. One set of fringe pool and fringe base Cost Types are set up by default. You may have a total of 10 sets of fringe pool and fringe base Cost Types in the Pool Setup Wizard.
Facilities Pool Labor and Non-Labor - Used to assign general ledger accounts to facility pools. There is no need to assign general ledger accounts to a base because the allocation is determined in the Facility Pool Setup screen. This Cost Type is optional and is created in the Pool Setup Wizard. You may add up to 10 facility pools in the Pool Setup Wizard.
Overhead Pool Labor, Non-Labor and Base - Used to assign general ledger accounts to overhead pools. This Cost Type is optional and is created in the Pool Setup Wizard. You may add up to 10 overhead pools in the Pool Setup Wizard.
Value-add Pool Labor, Non-Labor and Base - Used to assign general ledger accounts to value-added pools. This Cost Type is optional and is created in the Pool Setup Wizard. You may add up to 10 value-added pools in the Pool Setup Wizard.
Service Center Pool Labor and Non-Labor - Used to assign general ledger accounts to service center pools. There is no need to assign general ledger accounts to a base because the allocation is determined in the Service Center Pools Setup screen. This Cost Type is optional and is created in the Pool Setup Wizard. You may add up to 10 facility pools in the Pool Setup Wizard.
G&A Pool Labor, Non-Labor and Base - Used to assign general ledger accounts to the G&A pool. One set of G&A expense pool and base Cost Types are set up by default. You may only use one G&A pool.
B&P Pool Labor and Non-Labor - Used to assign general ledger accounts to the B&P pool. There is no need to assign general ledger accounts to a base because the B&P Pool is a sub-pool of the G&A pool. One set of B&P Cost Types is set up by default. You may only use one B&P pool but may track individual B&P efforts by Project.
IR&D Pool Labor and Non-Labor - Used to assign general ledger accounts to the IR&D pool. There is no need to assign general ledger accounts to a base because the IR&D Pool is a sub-pool of the G&A pool. One set of IR&D Cost Types is set up by default. You may only use one IR&D pool but may track individual IR&D efforts by Project.
Unallowable Labor and Non-Labor - Used to assign general ledger accounts to the Unallowable Pool. There is no need to assign general ledger accounts to a base because Unallowable Expense is not allocated to contracts. One set of Unallowable Cost Types is set up by default.
Excluded - If you would like to exclude a general ledger account from all direct costs, indirect pools, and unallowable accounts, you may do so by assigning the account to the Excluded Cost Type.

POOL NAME

The Pool Name is entered in the Pool Setup Wizard by entering in a 12-character short title when you create the pool. For the pools that are automatically set up by default, the Pool Name is also automatically entered.

POOL CODE

The Pool Code is automatically created when you create a new pool in the Pool Setup Wizard. For the pools that are automatically set up by default, the Pool Code is also automatically entered. The Pool Code is used to make it easier to identify pools on the reports.

QUICKBOOKS GENERAL LEDGER ACCOUNT

The Quickbooks General Ledger Account is imported into GovBooks when you sync using WebConnect. All general ledger accounts are imported from Quickbooks including accounts that have been made inactive in Quickbooks. If there is an inactive account that you will not be using, you can either assign it to the “Excluded” column or delete it in Quickbooks and re-sync. If there are any transactions in the inactive account in Quickbooks, we recommend that you assign the account to a Cost Type so that your GovBooks reports are accurate.

UNASSIGNED COLUMN

When a general ledger account is first imported from Quickbooks, it will be “Unassigned”. The check box in the “Unassigned” column will be checked, meaning that the general ledger account has not been assigned. To assign a general ledger account to an indirect pool, check the box in the column for the indirect pool. You will want to assign all of the general ledger accounts that are imported from Quickbooks. On the Account Assignment screen, you will only see general ledger accounts that are Cost of Goods Sold or Expense account types in Quickbooks.

If you need assistance with the Pool Setup Wizard, please check out the Quick Videos below. You may also schedule time with our Help Desk.

Help Desk